Archives Reading Room Policies
When accessing rare books, manuscripts, and other archival material, the following rules apply:
- Eating, drinking, and vaping is prohibited in the Archives. No Exceptions.
- Masks are not required but encouraged at a visitor's convenience.
- All materials are accessed in the Archives Reading Room. Archival materials do not circulate or leave the premises. Archives staff retrieves the requested material from the closed stacks.
- All materials are to be handled with care. Do not exert pressure on materials or write notes on paper or cards placed on top of any records or photographs.
- Researchers receive one box, folder, or item at a time. Researchers are responsible for returning all material in the same condition as delivered. All material is returned to Archives staff before leaving the Archives Reading Room.
- The researcher maintains all material in the original order, exactly as received. An "OUT" card is utilized to ensure a folder is placed back in the box in the appropriate order. Any errors are brought to the attention of Archives staff - researchers are not to rearrange material.
- Laptops are welcome in the reading room and electrical outlets are available. Due to potential IT restrictions, Wi-Fi may not be available to external researchers at the time of your visit. Please plan accordingly.
- Archival material may be photographed without the use of flash by cell phones, tablets, or cameras.
- The researcher may request up to 20 scanned pages per visit. Scanning fragile items is at the discretion of the Archivist.
- Materials in Xavier University of Louisiana Archives & Special Collections may be subject to copyright. The user of the material assumes all responsibility for infringement of legal authorship rights.
Visitor Parking
The XULA Campus Police tend to be strict about parking on campus and require a temporary parking pass for all visitors.. There is a $5 fee for each temporary parking pass (1-day pass), applicable to all guests and non-decal holders. Temporary parking passes will be issued exclusively by the Xavier University Police Department (XUPD), rendering any previously issued passes invalid. For comprehensive details, please visit: Temporary Parking Pass Details. Once on the site, use the "click here" option below the event code box to move to the next step. The map of the campus can be found HERE.
Guest Internet Availability via ITC
The XULA Campus takes digital safety seriously, especially when using the general campus Wi-Fi systems. Visitors to the XULA Library can gain access to the Wi-fi, but they will first need to visit The Information Technology Center (ITC) Helpdesk to get a secure sign-on. ITC is located on the 2nd Floor in the NCF Building across from the Library. The phone number is 504-520-7446.
Copyright & Reproductions
Researchers assume full responsibility for conforming to copyright, laws of libel, and property rights when quoting or publishing materials. Contact archives staff for publication guidelines and application when interested in reproducing or publishing content from the Archives & Special Collections.
Privacy & Use Policy
Some records in the archives may contain restrictions. Requests to view restricted materials require permission from the creator of the records. On rare occasion patron registration and usage information may be shared with other campus offices when necessary.
