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Xavier University of Louisiana Library

Library Spaces

Faculty Research Carrels Policy


Pilot year: 2018-2019

(v.1: 09/04/2018)


The Xavier University of Louisiana Library will pilot a Faculty Research Carrel service effective September 2018 through July 2019.  There are 6 Faculty Research Carrels on the 3rd floor of the Library, rooms 312-317. Four of the Carrels are reservable on an annual basis (September - July); two of the Carrels are reservable on a per academic term basis.

Policy

The Faculty Research Carrels are available to all full-time members of the Xavier University faculty for purposes of research and scholarship.  The Carrels are available on a first-come, first-serve basis by submitting an application to the Library Office; keys are distributed through the Library Office.

Procedures

  • Applications for Faculty Research Carrels can be made by submitting the online Faculty Research Carrel Application Form.  
  • Carrels are assigned on a first-come, first-serve basis.
  • Faculty Research Carrels are not permanently assigned and a wait list is maintained.
  • Faculty Research Carrels are meant for research and scholarship.  
  • The Carrels are not to be used to hold office hours or for storage (books, equipment, etc.).  
  • Faculty assigned a Carrel are responsible for clearing trash & keeping the Carrel clean.
  • For safety reasons, the doors/windows may not be covered. Any window coverings will be removed.
  • The Library reserves the right to enter the Carrel at any time for reasons of maintenance or inspection.
  • When relinquishing a Faculty Research Carrel, please remove all personal items and return the key to the Library Office. Personal items left in the Carrel will be held for thirty days before handing over to Lost & Found.
  • The Library is not responsible for lost or stolen items.
  • Agreement of the policy is a part of the application process.
  • Faculty assigned a Carrel will relinquish the Carrel if this policy is not adhered to.

Room Booking Policy


General Management Policies

Xavier University Library has twelve (6) Individual Study rooms, eighteen (18) Group Study rooms.

Purpose:

Group Study rooms are intended as a space for students (up tp 6) to work and study together. They are not intended for either individual study or socializing.

Individual Study rooms are intended as a space for one student to work alone.  They are not intended for either group study, socializing, sleeping, and eating meals.

Who can reserve rooms?

Only current XU students with a valid XUID and email address may reserve rooms within the University Library.

How do I reserve a group study room?

Group Study Rooms may only be reserved through the LibCal online reservation booking system at: http://www.xula.edu/library  

When can we reserve the room?

Rooms may be reserved two weeks in advance anytime up to next available time slot.

All bookable rooms are available for reservation during times when the Library location is open.  Please refer to the library’s homepage for hours of operation.  *Please be sure to confirm your reservation within 15 minutes of booking or your reservation will be forfeited.*

How many people do we need to reserve these rooms?

To reserve: a room for group study, groups must have at least a minimum of 2 and a maximum of 6 people.  

To reserve: a room for individual study, only 1 person is needed.

How long can we book the room?

Rooms are reserved in 1-hour time slots. Reservations are limited to 2 time slots per room. Groups may stay beyond their reserved time if no one else has reserved that room at that time.

Cancellations:

You will receive an email confirming your reservation that includes a link you can use to cancel your reservation.

Late Arrival:

There is a 15-minute grace period attached to your reservation. If your group does not arrive within the grace period the reservation is void and the room becomes openly available.  

Be prepared to show proof of registration at any time during your reserved time slot.

Usage Policies:

Anyone who reserves a room is expected to clean up after themselves and leave the room ready for the next group.   Remove all belongings and dispose of trash when you exit. 

All group study rooms have a whiteboard. Please use only appropriate markers and erasers on the whiteboards. If you do not have your own dry-erase markers or erasers, the User Services Desk can provide markers and erasers for check-out. .

Please respect your fellow students; keep noise to a minimum.

If you need to view or listen to an audible resource, you are required to use ear-buds.

Food Policies:

The library has provided a Food Eating Zone on the 1st floor outside the entrance of the 24 hours study room.  All greasy foods and aromatic food items must consumed in this space.

Contact library staff at the User Services Desk at 504-520-7305 if you need assistance.

**The Library reserves the right to cancel any reservation that is not in accord with our policies

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