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Xavier University of Louisiana Library

Library Policies & Procedural Guidelines

General Library Policies

The Xavier University Library is a place for learning, conducting research, and scholarly reflection. The Xavier University Library Administration, Faculty and Staff are trained professionals who strive to provide such a place for our users. To this end, Library users are asked to follow the Library Code of Conduct. We expect our Library users to: Comply with all Library policies and procedures including the noise, food and drink, furniture, and computer use policies.


Users expect an environment that is clean, quiet, and conducive to study, research, and reading. Behaviors that disrupt these activities ARE NOT permitted:

  • Excessive noise above ordinary conversation is prohibited throughout the Library
  • Disruptive noise, e.g., loud talking or audible electronic devices, is prohibited [examples: Facetiming, video viewing of any kind without earbuds]
  • Collaborative work (group work) is permitted and encouraged on the 1st and 2nd floors of the Library and/or within Group Study Rooms. Please note that the above noise guidelines apply and that the Study Rooms are not soundproof.


Library users are permitted covered, non-alcoholic beverages and snacks.

The following are not permitted:

  • Meals are not permitted (examples: greasy foods, take-away meals, meals that are aromatic, meals that require utensils and napkins, and the like).
  • Use of alcohol, tobacco, or controlled substances within Library premises is not permitted.
  • All food [meals] is to be eaten in the 24-hour room or the vending machine area.


  • Engage with Library staff in a respectful and courteous manner.
  • Treat other Library users with respect. Avoid loud conversations, disruptive behavior, and use of the Library for non-academic or non-research purposes.
  • Respect the rights of other users to access Library materials. Deliberate misplacement of Library materials, or the deliberate postponement of returning Library materials, is prohibited.
  • Care for library books and other materials properly. Library materials should not be written in or on, nor defaced in any way. Users are responsible for the care of items checked out to them.
  • Never leave personal items or laptops unattended. The Library is not responsible for lost or stolen personal items.
  • Leave pets at home. Exception: personal service animals are permissible and therapy animals introduced by the university.
  • Never enter areas designated “staff only” or other restricted areas without an appointment.
  • Refrain from sleeping in the library.

The library also expects library users to follow all university rules and regulations as well as local, state, and federal laws:

  • Present on request from any faculty or staff member an official XU identification card on demand, including and/or related to any and all violation of Library regulations.
  • Smoking in the building is prohibited.
  • Use, possession or storage of weapons of any kind is prohibited.
  • Use, possession, or distribution of any controlled substance, alcoholic beverages, or illegal drugs (including the misuse of prescribed medications, ex. Opioids) is prohibited.
  • Lewd or obscene conduct, or sexual misconduct, sexual violence and sexual assault is prohibited.
  • Threats of violence and perceived threats to others’ person or possessions is prohibited. Excessive noise above ordinary conversation is prohibited throughout the Library.


  • The library will call Xavier University Police Department if a library user does not follow the code of conduct.
  • The library will contact the Dean of Students if the library user is a student and is in violation of the Code of Student Conduct.
  • The library will bill the library user for lost, missing, mutilated, defaced items, including a processing fee.
  • The library will remove from the building violators of the Code of Conduct and/or revoke library privileges.
  • Library users are required to leave the Library at closing and when requested during emergency situations or following a violation of the Library Code of Conduct.
  • Library users must enter and leave the Library through the normal entrances and exits unless directed otherwise by a Library staff member.

The University Librarian, Faculty and Staff members have the authority to exclude those who have ignored verbal warnings from the Library. Those who commit serious offenses will be liable to further disciplinary action.

The University Librarian may from time to time make special regulations regarding admission to and use of particular areas of the Library. Any user who commits or attempts to commit offenses stated in this Code, whether members of the University Community or not, may be asked to leave the Library. Such persons may be subject to other warning, fines, and restitution, as well as other penalties. Library users are responsible for observing the policies, rules, and regulations of Xavier University. Xavier expects all students to conduct themselves as mature and responsible citizens in accordance with accepted standards of social behavior, to respect the rights of others, and to refrain from any conduct which obstructs the work of the university or injurious to the welfare of the University.

The University Library's policy is to uphold the Copyright Laws under the United States Government.


The Copyright Law of the United States (Title 17, US Code) governs the photocopies or other reproduction of copyrighted materials.

The US Copyright Law generally prohibits a person from making certain uses (e.g., reproduction, distribution, performance, and display) of a copyrighted work without the permission of the owner. 

For educational purposes, the US Copyright Law allows for specific and limited amounts of copying for teaching, scholarship, and research purposes, mostly through the Fair Use Statutes.


The Fair Use Doctrine
This allows limited use of copyrighted materials for educational and research purposes without permission from the copyright owners. 

The four factors to consider if usage is considered Fair Use ("Limitations on exclusive rights: Fair use" (Section 107)):

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work;
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work.

Reproduction by Libraries and Archives
Section 108 "Limitations on exclusive rights: Reproduction by libraries and archives" provides specific conditions for a library or archives to reproduce a copy of a work for distribution or preservation without infringing on the copyright of the copyright owner.

The Digital Millennium Copyright Act
The Digital Millennium Copyright Act (DMCA) was enacted in 1998. It seeks to update U.S. Copyright Law for the digital age in preparation for ratification of the World Intellectual Property Organization (WIPO) treaties.

Two key areas include making it a violation to circumvent a technological measure to access a copyrighted work; and trafficking in devices that allow circumventing the technological measures to access copyright works.

The “Technology, Education and Copyright Harmonization Act,” commonly known as the “TEACH Act,” was enacted by Congress on October 4, 2002. It is a full revision of Section 110(2) of the U.S. Copyright Act. Its provisions enable educators to use copyrighted materials for online or distance education, with certain restrictions.

Read more about the TEACH Act in Copyright for Libraries: TEACH Act by American Library Association and New Copyright Legislation (TEACH Act) by Cornell University Library.

Individuals found liable for copyright infringement may be subjected to statutory damages as stated in Section 504(c).